EDTDEMOC.TXT


EDT SCREEN 1

If you have a colour graphics card you are presented with our title picture
from file PAYROLL.PIC .   This is skipped for mono card users.  All types of
video cards will then display the above copyright notice and sale price
details screen when running PAYROLL.COM .  Admittedly still high for ShareWare,
but a bargain considering development cost and limited business only market.

EDT SCREEN 2

This is the main menu of PAYROLL.COM which is the program which maintains
your Employee files (PAYROLL.DTA / PAYROLL.INX ).  You can add new employees
or update existing employees.  This program does not do the Pay Cycle, that
is done in PAYBATCH.COM .  However, hours etc. are entered here.


EDT SCREEN 3

If you select Employee Update you are given a choice on how to locate the
employee.  Salaried people do not change often, but hourly people do so we
provided a means (F4 choice) to page through all of them sequentially.  This
choice will skip over people who are not hourly paid or who are no longer
active.  The other choices access anybody anywhere in the file. (ISAM Access).

EDT SCREEN 4

Partial keys are accepted (e.g. the first part of the surname) and all matches
are presented for your acceptance.  If the key is unique there will only be one
but if not you can change the TRUE to FALSE and it will go on to the next.
The actual key to the file is the SIN / Employee No. combination and that must
be unique, you will be prevented from creating an employee with a duplicate key

EDT SCREEN 5

You have selected an employee, so you are asked where you wish to start.  There
are several screenfulls of information and you may not want to see all of it.
Usually you only want to update hours etc.  However we will look at all screens
so you can see what is available.  You can easily navigate between screens as
per the NOTES on the left side.

EDT SCREEN 6

Here is the start of this employee.  The bright bar beside PREVS EMPL NUM is
the cursor.  It skips back and forward (using Arrow Keys or Enter) between the
various Fields and you can overtype whatever it is resting on.  It will not
go to SIN or EMPL NUM (except when setting up an employee) because once entered
these cannot be changed so be sure they are correct (they are the FILE KEY).

EDT SCREEN 7

As a safety precaution this window pops up before you leave each screen.  If
you find it bothersome then reply S and you wont see it again until the next
time you run the program.  If your monitor displays both bright and dim text
you will notice that the window is bright and the rest of the screen has been
dimmed.  This applies to all PAYROLL CANADA windows.

EDT SCREEN 8

More of the employee's basic information.  This and the previous screen can be
printed out (for your Personnel Files) from the PAYBATCH.COM program.  You may
also print mailing labels from PAYBATCH.COM .



EDT SCREEN 9

Fields are edited as the cursor passes over them.  If anything is wrong a
window will pop up with a choice.  You may not see this with the supplied
test file, but you probably will when entering your own Employees.  Here we
substituted a space for pay method.  Space is invalid so the window pops up
to ask which we want.  Select with Function Keys or use the Arrow Keys & Enter

EDT SCREEN 10

PAYROLL CANADA provides one screenfull of free form comments for each employee.
This screen can be used for anything you want, or left blank.  The test file
has this same text on each employee as an example.  It takes a moment to
display this screen because empty lines and the spaces at the end of each line
are not stored on disk to save space.  The screen is justified before display.

EDT SCREEN 11

There are 3 year to date pay screens and 3 (very similar) current pay screens.
This is the 1st YTD and has hours information.  Normally the YTD screens are
read only as they are maintained by the system.  However, when setting up an
employee for the first time, or at any access before the first system pay
cycle, you can transfer YTD figures from your existing payroll system.

EDT SCREEN 12

This is the 2nd of 3 YTD screens.





EDT SCREEN 13

Here is the third page of YTD.  Notice the Non Tax items at the right.  This
is for expenses like Gas, Uniforms, etc.  Normally these might be handled by
your Accounts Dept., seperately from Payroll, but if you wish to put it all
on one cheque here is a way of doing it (subject to your Accounting
requirements).  Notice the optional Vacation and Sick Accrual Funds.

EDT SCREEN 14

This is the 1st of 3 Current Pay Screens.  It contains basic statistical
information and allows input of hours.  You may also turn off automatic
calculations of pay and taxes from here.  Normally after the last pay cycle
the hours would have been zeroed, but we entered some here so we could show
you the F8 on screen calculation on the next 2 screens.

EDT SCREEN 15

Here is the second of 3 current pay screens.  This has been cleared by
the last pay cycle so pay and tax are zero.  They will be calculated in the
Pay Cycle. You can also press F8 from this screen if you wish to see what
they will be.


EDT SCREEN 16

Here F8 has been pressed.  This accesses a copy of the same tax & calculation
routines that are in PAYBATCH.COM and gives you a preview.   It is not
necessary to press F8 to pay an employee.  You may press F8 repeatedly and
change things between times to see the effect.  Each F8 is a seperate call to
the tax & calc. routines based on what is currently on the screen.

EDT SCREEN 17

The third page of the current pay.  If the computer is to calculate pay the
cursor will not go to the calculated pay fields, if the computer is to calc.tax
the cursor will not go to the tax fields.  If the calc is turned off the cursor
will go to all fields.  If YOU wish to calculate pay (e.g. somebody starting or
ending part way through a pay period) leave the calc pay false / tax true.

EDT SCREEN 18

The final screen is for the U.I.C. R.O.E. form. PAYROLL CANADA does not print
that form, but all the information you need to complete it is on this and other
screens.



EDT SCREEN 19

When you finish with each employee you are given one last chance to change
your mind.   At this point the original disk record is still intact as it was
before you started this employee.  All your updates are held in memory only --
until you press Y --- then that employee's disk record will be overwritten.


EDT SCREEN 20

If you select the ADD EMPLOYEE option you will be presented with a series of
blank screens like this to fill in.




EDT SCREEN 21

Have a good Social Insurance Number handy in case you arrive on this screen
and find you do not have the employee's SIN.  (Use your own, or one from our
PAYROLL.LST file).  It is required and the edits will not let you past the
field without it.


EDT SCREEN 22

The checks on SIN are thorough using a Government formula.  You must use a
good SIN to get past the field.  If you get stuck use your own or one of the
spare numbers provided for test purposes (PAYROLL.LST), then abort the add
by pressing END.


EDT SCREEN 23

Setting up a new employee is an all or nothing process.  You must go through
all screens or abort entry after any one of them.  This is to stop partial
records getting on the file.  You can of course immediately access the new
employee with Update if required.  We provided a form (PCANFORM.TXT) to help
in gathering employee information prior to entry.

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